Urban Prairie Waldorf School
Administration Weekly Update - September 19, 2017
Upcoming Events   (6)
TONIGHT Tuesday, September 19
6:30pm - 7:00pm
Parent Council Social Time before Parent Evening

Arrive early for tonight’s parent evening to socialize with other parents while also learning a bit about Parent Council.  If you are a parent or guardian, then you are indeed a member of Parent Council! Learn about our committees, which include Library, Yearbook, Food/Wellness, Historian, Green, Community Building, Fundraising, and Makers’ Guild, and how you can participate as a Committee Chair or Member or as a Class Delegate. NOTE: The Parent Evening will start PROMPTLY at 7 pm so if you are one of those people who needs a chance to chat and unwind with other parents before you are ready to digest what our faculty and staff need to share, here’s your chance!

TONIGHT Tuesday, September 19
7:00 pm
All-School Parent Night

All parents will meet downstairs to discuss topics of general interest then move into the classrooms for your first class parent nights.  Parking on Lexington, Lytle, and Cabrini will be waived for this evening.  Please plan for at least one parent to attend. 

Thursday, September 21
7:30 - 9:30 pm
Parent Council Meeting

Parent Council meets the third Thursday of almost every month from 7:30 – 9:30 pm. Mark your calendars for our first meeting, to be held Thursday, September 21st from 7:30 – 9:30 pm, at Urban Prairie. All parents are welcome and encouraged to attend. The agenda will be distributed next week and a portion of our time will be spent highlighting the Michaelmas Pageant, including the history/intention and what to expect. Questions about Parent Council? Contact co-chairs Alison Welch (aliwelch@gmail.com) or Briana Villarrubia (bvforestpark@gmail.com). Future PC meeting dates: October 19th and November 16th.

Friday, September 29
4:00 pm - 7:00 pm
Michaelmas Festival

We’re altering the way we celebrate Michaelmas, Harvest Fest, and Chili Cook-off this year – combining them all into one big autumn fest and feast. All students will be participating. You won’t want to miss it!

See Parent Council section below for adult volunteer sign-ups.   The Festivals Committee will send a separate email tomorrow of food assignments for each grade.

Friday, October 6
All Day
No School

There will be no school on Friday, October 6.

Monday, October 9
All Day
No School

There will be no school on Monday, October 9.

School News   (8)
Order Lunches for October from Green Monkey

The October menus are set and ordering is available on the Green Monkey Order page.

Please remember to indicate your school code when placing your orders. Also note when placing your order that pricing reflects your school’s academic sessions for the month. If you have any further questions, please contact Green Monkey Catering at 312-913-1355 or info@greenmonkeycatering.com.
**Please be sure to place your orders by September 29th. Our October Menu begins on October 2nd.

Urban Prairie October 2017 Hot Lunch Menu

Urban Prairie October 2017 Cafe Lunch Menu

Conscious Communication

In an effort to facilitate healthy and productive communication in our community, we are sharing our conscious communication guidelines which can also be found in the Parent Handbook. These guidelines will be discussed and distributed at tonight’s parent night.

Conscious Communication Guidelines

Updates to Parent Handbook

The Parent Handbook has been updated, the 2017/2018 Handbook can by found on the website by clicking here.

Punctuality and Tardiness Policy

The beginning of class is a time when teachers weave the individual students into the whole fabric of the class, setting their group intentions for the day.  Students who arrive late miss the this important beginning of morning lesson and disrupt the rest of the class.  Please make sure your child has ample time to come into school, change their shoes, put away their lunch and take care of any other tasks prior to 8:00 a.m.  Students will be considered tardy if:

  • they have not arrived at school before the doors close at 7:55 a.m. and/or
  • they are not seated at their desks when school starts at 8:00 a.m.  

If you are aware that your child will not arrive by 7:55am, you must contact the School Office at 312-733-5337 or via e-mail at administration@urbanprairie.org as soon as possible.

Procedure for students who arrive after 7:55 a.m.

  •       The front door of the school will be closed at 7:55 a.m. After this time, parents must ring the doorbell and accompany children to the office..
  •       Children must obtain a tardy slip in the office.
  •       After putting away items in their cubby, they will place their hand on the window of the classroom door and wait outside the room until the class teacher greets them.


NEW Visitor Policy

Our new policy this year is that all visitors MUST come into the office to sign in. This includes parents popping in to drop something off or to check in with a teacher.

This is per our insurance policy.

We greatly appreciate your cooperation.

Reminder - Allergy Policy

The full policy is here: UPWS Allergy Policy 2017-2018, but for quick reference we do not allow items with peanuts, tree nuts or eggs in pure form (i.e. hard / soft boiled) because we have students and faculty with anaphylactic allergies.  Questions about the Allergy Policy can be directed to administration@urbanprairie.org

Student Health Form Requirements

If you have not already, please submit your child’s health forms to administration@urbanprairie.org or turn them into the front office.

All examination forms are attached or should be available at your child’s doctor office.  If you choose to waive the immunization requirements, the dental exam and/or the eye exam for clinical or religious reasons, the waiver must be signed annually in accordance with state law and submitted to the school.  All forms can be submitted to Administration in hard copy form or via e-mail to administration@urbanprairie.org.

All Grades

  • Illinois State Health Examination Form – Due by September 30, 2017

o   To ensure we are in compliance with State regulations, we are requesting an immunization form or waiver for each student.  The form may have been completed during any doctor office visit during the last 12 months up to September 29, 2017.

Health Exam Form

Vaccination Exemption Form


  • Allergy and / or Food Intolerance Forms – Due September 1, 2017

o   If your child has any physician-diagnosed food allergy, please have your physician’s office complete our Allergy Form.

o   If you child has a known intolerance to a food (i.e. they are not allergic to gluten but choose to be gluten free due to the physical or mental effects on their body), please complete the Food Intolerance Form.


1st Grade

  • Eye examination form due by September 30, 2017

2nd Grade

  • Eye examination form due by September 30, 2017 (unless already on file with  the school from 1st grade)
  • Dental examination form due by May 1, 2018

3rd, 4th & 5th Grade

  • No other reports are due to the State, but you may be contacted by Administration to complete an eye examination report or dental report if your child does not have one on file.

6th Grade

  • Dental examination form due by May 1, 2018
  • Eye examination form due by May 1, 2018 (if you do not have one on file with the school at this time)

7th Grade

  • No other reports are due to the State, but you may be contacted by Administration to complete an eye examination report or dental report if your child does not have one on file.

8th Grade

  • No other reports are due to the State, but you may be contacted by Administration to complete an Eye examination report or Dental report if your child does not have one on file.
Aftercare and Aftercare Contract

Don’t forget Thursday is early pickup day! If you child will need to stay after 2:30 pm on Thursday, please fill out an aftercare contract. Aftercare is available every day after school.

There will be no aftercare during the Michaelmas Celebration on Friday, September 29.

The contract rate for aftercare is $8.00 per hour and the drop in rate is $12.00 per hour.  The contract can be changed or cancelled at anytime. Please fill out the Aftercare_contract_2017-18 and return it to administration for annual discounted rate.

Any child who is at school after dismissal (3:40 p.m., 2:35 p.m. on Thursday) will be sent to aftercare and the family will be billed in 15 minute increments until the child is picked up.

UPWS will provide children with a snack during aftercare.  The contract, questions, and / or any last minute, day of aftercare requests can be sent to aftercare@urbanprairie.org

Curious Questions   (2)
New Newsletter section

Every so often a parent or visitor comes to us with a question that the whole community may wonder about.  We are adding this section to help answer these general questions just in case more than one person may be wondering.

Subjects could be on teacher training, Anthroposophy, curriculum, social inclusion, Waldorf education and much more.

Send your questions to administration@urbanprairie.org.


What does the prefix Mx. mean and why do we use it?

Here at Urban Prairie all faculty, staff and students are addressed by names and words that match their authentic selves and foster a safe and inclusive environment.  As requested, the prefix “Mx.” is used as a non-gendered alternative to Ms., Mrs., or Mr.

Mx., pronounced “Miks”, was first proposed in the 1970s as a non-binary alternative to existing gendered prefixes. In 2015 the Oxford-English Dictionary added Mx. as an honorific and it is now commonly used in the United Kingdom in establishments ranging from government agencies to major banking institutions.

Parent Council   (4)
Michaelmas VOLUNTEER SignUp:
Parent Council needs volunteers to help throughout the day and during / after the festival on Friday, September 29th. You can help in many ways, from making chili to setting up to working a shift at the fundraising table to bringing dishes home to wash. It will be a fun event you won’t want to miss, including a chance to kick up your heels to the live band’s music!
FOLLOW THIS LINK to sign up to volunteer to help. It’s a great way to be behind the scenes and get to know other parents.
Key Dates for Parents

Parent Council has put together an easy-to-reference one-page calendar.

Key Dates for Parents 2017-18 (1)

First Friday Coffee, October 13, 7:45 - 9:00 am

The next First Friday Coffee will be held on Friday, October 13th and will be hosted by 2nd grade. Questions? Contact Sarah Steedman (ssteedman@sbcglobal.net), chair of our Food/Wellness Committee.

School Picture Day, October 17

Mark your calendars for this year’s school picture day. Rain date is Tuesday, October 24th. Questions? Contact Alison Welch (aliwelch@gmail.com).