Urban Prairie Waldorf School
Administration Weekly Update - September 6, 2017
Upcoming Events   (5)
Friday, September 8
7:45am - 9:00 am
First Friday Coffee

Please join Parent Council for the 1st First Friday Coffee of the year!  Parking is waived during the event.

Thursday, September 14
Board of Trustee Meeting

Please join us for our monthly board meeting which will include study as well as discussions of strategic planning and finance.


Tuesday, September 19
7:00 pm
All School Parent Night

All parents will meet downstairs to discuss topics of general interest then move into the classrooms for your first class parent nights.  Please plan for at least one parent to attend. 

Thursday, September 21
7:30 - 9:30 pm
Parent Council Meeting

Parent Council meets the 3rd Thursday of the month. Mark your calendars for our first meeting, to be held Thursday, September 21stfrom 7:30 – 9:30 pm. All parents are welcomed and encouraged to attend. Questions about Parent Council? Contact co-chairs Alison Welch (aliwelch@gmail.com) or Briana Villarrubia (bvforestpark@gmail.com).

Friday, September 29
4:00 pm - 7:00 pm
Michaelmas Festival

We’re altering the way we do Michaelmas, Harvest Fest, and Chili Cook-off this year, combining them all into one big autumn fest and feast. All grade school students will be participating. You won’t want to miss it!!  Sign-ups will be available next week.

School News   (8)
Reminder - Allergy Policy

The full policy is here: UPWS Allergy Policy 2017-2018, but for quick reference we do not allow items with peanuts, tree nuts or eggs in pure form (i.e. hard / soft boiled) because we have students and faculty with anaphylactic allergies.  Questions about the Allergy Policy can be directed to administration@urbanprairie.org

Lunch Catering from Green Monkey

It is not too late to sign your child up for hot lunches or sandwiches delivered by Green Monkey. Find details below and confirm with Green Monkey when your child’s first meal will be delivered.

For details on the program please read the Green Monkey Catering Information; quick links to the hot lunch and cafe menus for September can also be found below. Go directly to Green Monkey Catering to get signed up!

Please sign up no later than September 1.

Green Monkey Catering Information

Hot Lunch Menu – September 2017

Cafe Lunch Menu – September 2017


Student Health Form Requirements

If you have not already, please submit your child’s health forms to administration@urbanprairie.org or turn them into the front office.

All examination forms are attached or should be available at your child’s doctor office.  If you choose to waive the immunization requirements, the dental exam and/or the eye exam for clinical or religious reasons, the waiver must be signed annually in accordance with state law and submitted to the school.  All forms can be submitted to Administration in hard copy form or via e-mail to administration@urbanprairie.org.

All Grades

  • Illinois State Health Examination Form – Due by September 30, 2017

o   To ensure we are in compliance with State regulations, we are requesting an immunization form or waiver for each student.  The form may have been completed during any doctor office visit during the last 12 months up to September 29, 2017)

Health Exam Form

Vaccination Exemption Form


  • Allergy and / or Food Intolerance Forms – Due September 1, 2017

o   If your child has any physician-diagnosed food allergy, please have your physician’s office complete our Allergy Form.

o   If you child has a known intolerance to a food (i.e. they are not allergic to gluten but chose to be gluten free due to the physical or mental effects on their body), please complete the Food Intolerance Form.


1st Grade

  • Eye examination form due by September 30, 2017

2nd Grade

  • Eye examination form due by September 30, 2017 (unless already on file with  the school from 1st grade)
  • Dental examination form due by May 1, 2018

3rd, 4th & 5th Grade

  • No other reports are due to the State, but you may be contacted by Administration to complete an eye examination report or dental report if your child does not have one on file.

6th Grade

  • Dental examination form due by May 1, 2018
  • Eye examination form due by May 1, 2018 (if you do not have one on file with the school at this time)

7th Grade

  • No other reports are due to the State, but you may be contacted by Administration to complete an eye examination report or dental report if your child does not have one on file.

8th Grade

  • No other reports are due to the State, but you may be contacted by Administration to complete an Eye examination report or Dental report if your child does not have one on file.
Prescription Medications and EpiPens

If your child has a prescription medication such as an inhaler or EpiPen that should be with them at school, please make sure their class teacher has this in a plastic bag with their name on it. If you sent in medications last year they are most likely expired.

Daily School Schedule - Early Pickup Tomorrow (Thursday)

Don’t forget that early pickup is tomorrow (Thursday)!

Pick up will be between 2:30 – 2:45 p.m.

Our daily school schedule is as follows:

Arrival Time                                                             7:40 a.m. – 7:55 a.m.

School Day Starts                                                    8:00 a.m.

* If your child arrives after 7:55, the parent or driver will have to ring the doorbell and come to the office to sign the tardy slip for the student per our Tardy Policy below.


Monday – Wednesday and Friday                  3:25 – 3:40 p.m.

Thursday                                                               2:30 – 2:45 p.m.


Aftercare and Aftercare Contract

Aftercare is available every day after school.

If your child(ren) will attend Aftercare on a daily basis or the same day each week we recommend you sign an aftercare contract (see attached).  The contract rate for aftercare is $8.00 per hour and the drop in rate is $12.00 per hour.  The contract can be changed or cancelled at anytime. Please fill out the Aftercare_contract_2017-18 and return it to administration for annual discounted rate.

Any child that is at school after dismissal (3:40 p.m., 2:35 p.m. on Thursday) will be sent to aftercare and the family will be billed in 15 minute increments until the child is picked up.

UPWS will provide children with a snack during aftercare.  The contract, questions, and / or any last minute, day of aftercare requests can be sent to aftercare@urbanprairie.org

NEW Tardiness Policy

We have a new tardiness policy this year at UPWS.

If a student arrives after 7:55 a.m. when the doors are locked, the driver must accompany the student(s) to the office where they will sign the student(s) in. Tardy slips will be given to student(s) to hand in to their teacher.

NEW Visitor Policy

New this year all visitors MUST come into the office to sign in. This includes parents popping in to drop something off or check in with a teacher.

This is per our insurance policy.

We greatly appreciates your cooperation.

Community Announcements   (1)

Parking is always a challenge around the school and we appreciate your understanding as we do our best to accommodate the needs of our community.

Parking During School Functions

During any major event we will have zone 5 parking restrictions waived on Lytle, Cabrini, and Lexington. If you do get a ticket during a school event while parked in zone 5 on one of these streets, please write your name on it, and turn it in to the front office for it to be removed from the record.

Quick Stops

If you are dropping by for a few minutes, be sure you have an UPWS Visitor Parking print out on you dash and park as close as possible to the school.

Longer Visits

If you are at the school for a longer visit when parking is not waived, you may request a daily parking pass. We have a very limited number of these passes and cannot guarantee one will be available.

Donate Passes!

If you live in the area and are able to donate any passes this is great appreciated!!!

In Gratitude   (1)
Thank You for a Great Opening Day!

Thank you to everyone that played a part in making our first day of school a joyous occasion. A special thank you is due to the eight grade parents who coordinated refreshments for the opening ceremony!